Sharing Your Celebrations:
Even the best planned celebration will have guests who can’t attend. The current situation with COVID-19 makes this even more likely to happen. With this in mind, upcoming celebrations like Weddings, Bar Mitzvahs, Showers, and other events should include virtual celebrations that allow everyone to be included. CelebrateShare will show you how to blend a party to create virtual and live ways to celebrate life’s most important moments. The best celebrations are a combination of live and virtual events, which use the power of everyday technology to give people multiple ways to celebrate together.
Creating a celebration with both live and virtual party options is easier than you think. For instance, live streaming, social media hashtags, and celebration websites are used often. These options are just the beginning when it comes to virtual celebration options. Although there are many ways to plan a blended event, we are going to introduce an easy to follow method for blending live and virtual celebrations.
Virtual Parties:
A Virtual After Party is a simple way to add an online option to your live event. Additionally, this virtual option will play an important role in your celebration. This is because it will allow loved ones who could not be there to participate, guests to reconnect and share with hosts and each other, and the special event to be saved as a digital keepsake. Our method uses Facebook, a video chat tool, and videos or photos from the event. You can think of the virtual portion of your celebration as an after-party or watch party from the live event with extra opportunities to celebrate.
From elopements to large parties, this quick start guide gives you the steps you can take to ensure your next celebration includes the best of both worlds by adding opportunities for virtual celebrations. Please sign up to the email list below to get access to our upcoming “Editable Party Planning Checklist”
The Live Event:
Your live event may be as small as 1 person or as large as 300. It is important to try to capture all the special moments, since photos and videos from the live event can be used virtually. The live event can be a party, performance, ceremony, or any other special moment that you want to share with loved ones. If your live event will be a party with guests, be sure to include the information about the Virtual After Party on the invitation. The virtual party has becoming a necessity since live parties may need to include social distancing measures or guest limits in many places. You can use the steps below as you plan the live part of your celebration, or you can use them alone for a virtual celebration option.
The Virtual Celebration:
1. Create a group page on Facebook to share the celebration
- Create your new group
- Choose to keep it public or private
- Pick a personalized catchy name for it
2. Customize and “decorate” the page for the celebration with your celebration photos
- Upload a Facebook Cover image for the celebration.
- Add instructions for “guests” and pin it as an announcement.
- Share photo and media from the live event in the group.
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3. Share and invite guests to the celebration page.
- Get your group page link and invite people to join the group.
- Create or use a themed event invite to send or post.
- Use the “Invite by Email” link in your group to invite guest that are not on Facebook.
4. Turn your photos and videos into a presentation.
- Collect photos and videos from your special event.
- If you had guests at your event you can ask them share their photos to be included in your video.
- Use free photo or video apps and programs to create a video or slideshow for your Virtual After Party.
- This slideshow or video will be presented during the video chat event and then posted in the Facebook group.
5. Set up a video chat for the watch party.
- Set up the video chat event in software such as Facebook Messenger Rooms or Zoom.
- Post the information in the group with instructions for guests.
- Send party reminders to everyone who is invited.
6. Have guests interact with posts before and after the live video chat.
- In the Facebook group post photos and/or allow them to share their own.
- Post activities or games in the group that are related to the event or celebration.
- Transition to the video chat with a link for your guests.
- During the video chat you will watch the slideshow/ video that you prepared.
- You can also play live games or any other activities that are related to the celebration.
- You may want to record the video chat and post it in the Facebook group as well.
7. Leave the group and videos up so those who could not attend the live or virtual events can celebrate and share later.
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